1. Who We Are
For the purposes of the GDPR we are the Data Controller for any PII that we collect.
- Why we collect, process and store information about you.
- What information we collect.
- How long we may keep your information.
- Who we may share your information with.
- Your rights in relation to your information.
2. Visitors to Our Website
There are two forms on the website that gather PII.
- The White Paper download form captures your name, company name, country, business email address, and your role within the company (position).
- If web site visitors sign up for our the ITEnterpriser newsletter we collect your email address.
The information you enter into these forms is not stored on the website. It is stored in databases held securely on our servers.
To enrich and perfect your online experience, ITEnterpriser uses “Cookies”, similar technologies, and services provided by others to display personalized content, appropriate advertising, and to store your preferences on your computer.
3. The Personal Data We Collect
It is important to ensure that the personal data we hold about you is accurate and up to date, and you should let us know if anything changes. For example, if you change your email address you will no longer receive the newsletter unless you inform us of the change. You can contact us by using the details set out in the section How To Contact Us.
People Who Email Us
When you email us, you unavoidably share your email address, name, and any other information in the email signature. For example, if you email us from your place of work, we may be told the name of your employer and your work phone number.
We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
Clients and Their Staff
In order for ITEnterpriser to fulfil its contract with Clients we must collect the personal details of some people within your business. The data collected can include your full name, business address, email address, business phone number, mobile number, and your position, role or title.
We collect information on sponsors so that we can manage the sponsor relationship and to record and manage the type of sponsorship in question. The data collected includes your full name, business address, email address, business phone number, mobile number, and your position, role or title. Details of the sponsorship are also recorded.
If you are employed by ITEnterpriser, we will collect and process your name, address, phone number, mobile number, age, gender, national insurance number or other identification number, bank details and any other information for which we have a legal obligation or a legitimate interest in doing, such as taking up references or performing background checks.
If you are a Freelancer contracted to work for ITEnterpriser, we will collect and process your name, address, phone number, mobile number, age, gender, national insurance number or other identification number, bank details and any other information for which we have a legal obligation or a legitimate interest in doing, such as taking up references or performing background checks.
4. How We use Your Data
We use your PII to:
- Fulfil our contract with Clients and Sponsors, in the delivery of advertising, contracted articles, white papers, one sheets and other services we may provide to them.
- Fulfil our contract with Staff, Freelancers, Clients, and Sponsors.
- To send consenting subscribers the ITEnterpriser newsletter.
5. Our Lawful Basis for Processing Personal Data
To govern and manage the business, and to organize and fulfil our contracts with Clients, Staff, Freelancers, and Sponsors, we will collect and process personally identifiable information as detailed in the section above, titled The Personal Data We Collect. Our lawful bases for storing, processing and transmitting this personal data are described below.
Governance of the Business
To administer and manage the business, the personal data of Staff and Freelancers must be stored and processed. Our lawful bases for this under GDPR are Article 6(1)(b) (Contract clause), Article 6(1)(f) (Legitimate Interest clause).
Fulfilling Contracts With Clients
To fulfil our contracts with Clients the personal data of Clients and Sponsors must be stored and processed. Our lawful bases for this under GDPR are Article 6(1)(b) (Contract clause), Article 6(1)(f) (Legitimate Interest clause), Article 6(1)(c) (Legal obligation clause).
We provide various email addresses ([email protected], [email protected], [email protected]) to allow website visitors to ask us questions about our services. When we respond to the enquiry we will use your email address to email back to you. We have a legitimate interest to allow us to gather and reply to questions about our services. Our lawful basis for this under GDPR is Article 6(1)(f) (Legitimate Interest clause).
To answer queries or complaints we will collect and process the contact details of the person raising the complaint, and records of their interactions with us. We have a legitimate interest to provide complaint handling services to customers. Our lawful basis for this under GDPR is Article 6(1)(f) (Legitimate Interest clause).
We may share your personal data with the police, law enforcement, and security services to assist with the investigation and prevention of crime and the protection of national security. Our lawful basis for this under GDPR is Article 6(1)(c) (Legal obligation clause).
6. Use of Data Processors
Data processors are third parties who provide services to ITEnterpriser.
MailChimp are a US based company. MailChimp complies with the U.S. Privacy Shield Framework and the Swiss U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States, respectively.
When you choose to download a white paper, your details are passed to the manufacturer of that hardware. They may contact you for marketing purposes. If you wish to opt-out of such contacts, let the individual manufacturer know.
7. Where We Will Store Your Data
All information you provide to us is stored in our own secure systems, in Japan. Japan has a full adequacy agreement in place with the EU regarding data protection. You can review it here.
8. How Long is the Information Retained For?
- Financial and employment records are retained for the minimum legal obligation that is placed on ITEnterpriser. Currently this is six years.
- Clients’ personal data is retained for five years after your last completed project with ITEnterpriser.
- Sponsors’ personal data is retained for five years after your last interaction with ITEnterpriser.
9. Your Rights
Under the General Data Protection Regulation (EU 2016/679) (GDPR), you have rights as an individual which you can exercise in relation to the PII we hold about you. The GDPR provides the following rights for data subjects:
- The right to be Informed
- The right of Access
- The Right of Rectification
- The Right to Erasure
- The Right to Restrict Processing
- The Right to Data Portability
- The Right to Object
- Rights Related to Automated Decision Making and Profiling
You can read more about these rights here: Data Subjects Rights.
10. Complaints or Queries
ITEnterpriser tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
11. Access to Personal Information
ITEnterpriser tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any of their personally identifiable information by making a subject access request under the General Data Protection Regulation (EU 2016/679) (GDPR).
If we do hold information about you, we will:
- Respond within 30 days
- Tell you what it is
- Tell you why we are holding it
- Tell you who it is shared with
- Let you have a copy of the information in an intelligible form
To make a request to ITEnterpriser for any personal information we may hold you need to put the request in writing to the email address in the How To Contact Us section. If we do hold information about you, you can ask us to correct any mistakes there may be in the data.
12. Data Breaches
In the unlikely event of a Personal Data Breach that is likely to result in a high risk to your rights, ITEnterpriser will notify you of the breach without undue delay. However, if your Personal Data is encrypted or otherwise rendered unintelligible ITEnterpriser will not be required to notify you of a breach because your data will not have been exposed.
13. External Links
Links to Other Websites
This privacy notice does not cover the links within this site linking to other websites. This website may, from time to time, contain links to other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that ITEnterpriser does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
And from time to time our site will include affiliate links which allow us to earn a commission. This does not affect the transparency of our content.
15. How To Contact Us
You can contact us by email at:
Mail: [email protected]
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